How to Prepare for Commercial Relocation

A successful commercial relocation starts with a carefully thought plan outlining the details of the move from pick-up to delivery at your new office. The plan for a commercial relocation begins with a free moving quote from Sureway Relocation. Once you receive your initial quote and fill out the estimate of moving cost form, we can accurately plan for the size of your move, including weights, packing and unpacking time, as well as the number of movers needed. In the initial stages of your plan it is important to prioritize items to be moved in addition to making sure all of the necessary steps are taken to ensure a successful commercial relocation. See tips below.
 

Tips for Having a Successful Commercial Move In-Town or Nationwide

Implementing A system for tagging & Marking

Office Moving Guide

The process of coding floor plans is the first step in developing a logical move plan. The strategy is to prepare the move to flow in a logical and fluid manner. Every item to be moved must be identified and labeled so that it may be placed by the mover in its exact destination. Location. A tag also instructs a mover how to handle that item.

Example:

• Location (where the item is going)

• Sequence (one color may proceed another)

• Liquidation (directive to the mover)

• Do not move (directive to the mover)

• Storage (directive to the mover)

• Contents (directive to the unpacker)

Placement of furniture and equipment at your new facility will be identified by number, not by name. When coding the floor plan each area being moved must be identified with a single room or area number. To identify placement location, placards with the proper room numbers must be affixed to the entrance of each individual area and/or room at your new facility.

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Everything must be tagged for your commercial move!

For example, when a desk has a removable return, both pieces are tagged. Each piece of computer equipment is tagged.

Example:

• monitor

• CPU

• keyboard

• cable

Everything must be tagged no matter how seemingly inconsequential

Example:

• floor mats

• white boards

• trash cans, etc…

items without a tag will not be moved. This great level of detail means less supervision will be required at your new facility (remember, the mover’s time is your money).

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Computer Equipment and Desk Top Machinery

An example of our method for indicating placements at destination is shown below. Each individual item is assigned a number which corresponds to its place on the floor plan. In this example the employee’s room/area number is 15. A dash (“-“) is placed after the number and each individual piece of furniture is assigned a numbered location which corresponds to the number shown on your floor plan. Proper tagging and placarding will be a key in achieving an organized and smooth flowing move. It will save your company time and money.

Packing & Marking Containers, Boxes & Cartons

The movers will supply “tote” cartons which are uniform in size (making them easier to handle, thus speeding the move and saving money). Tote cartons fold together and do not require tape for assembly or sealing. They are extremely strong. If you decide to utilize other cartons, make sure they are thoroughly taped closed. Cartons are stacked when moved; therefore, please don’t over pack them. Flat tops on cartons will speed the move. Tag boxes on both ends so the movers don’t have to spend time turning the boxes on the dollies to find out where they go. Do not tag cartons on top!

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Desks & Credenzas

Desks, credenzas and storage cabinets are moved on end. Unless the contents of these items are completely emptied and packed into cartons the contents will fall out and be lost. Desks and credenzas are tagged on the top surface. Chairs are tagged on the back rest.

Photocopy Machines

Photocopy machines need to be serviced by the manufacturer or service contract agent before being moved. Failure to do so may void your machine’s service contract or warranty. 

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Bookcases & Storage Cabinets

Empty completely and pack the contents into tote cartons, Bookcase shelf  pegs should be removed and packed away for safe keeping. Loose bookcase shelves should be tagged separately and laid down in the bottom of the bookcase. Bookcases are tagged on either side or on top. Storage cabinets are tagged on the upper right hand corner.

Steel Shelving

Assembled units must be cleared of all supplies and stock before they can be moved. See your money for recommendations on tagging steel shelves holding stock, Forget about moving steel shelving with product on them. Sounds great, but doesn’t work.

Delicate Materials

Mark it FRAGILE to assure special handling be sure to advise the supervisor or project manager of its sensitive nature. Proper labeling and communication is essential for moving these items safely.

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Standard-Vertical (Narrow) File Cabinets

These file cabinets will be moved with their contents intact, Securely tighten the file holder in the back of each drawer to prevent the contents from slipping. Standard-vertical (narrow) file cabinets are tagged on the upper right hand corner of the top drawer.

Lateral-Horizontal (wide) File Cabinets

Due to their light construction and tremendous weight when full. Lateral file cabinets must be emptied with the contents packed into cartons. Failure to do so may result in damage to the cabinet, your facility or injury to a mover or one of your employees. Lateral-horizontal (wide) file cabinets.

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Call Sureway Relocation TODAY for a FREE moving quote at (877) 974-1884 and to find out more on how you can prepare for your commercial relocation